What are digital vehicle inspections (DVIs)?

At this stage, service advisors can use [digital vehicle inspections](https://www.tekmetric.com/post/digital-vehicle-inspection-benefits) (DVIs) to give customers a visual of exactly what’s wrong with their car.

How does shop management software streamline parts ordering?

Shop management software can further simplify parts ordering by integrating with major parts vendors, enabling service advisors to place orders with just a few clicks. ... With a comprehensive shop management system, service advisors can indicate each stage of the parts ordering process—needed, quoted, ordered, and received.

What does shop management software do during the repair process?

1. Customer Arrives: Write-up and Scheduling... 2. Technician Inspection: Digital vehicle inspection (DVI)... 3. Estimate Building and Approval... 4. Parts Ordering... 5. Work is Performed and Technicians Stay on Track... 6. Invoice and Payment... 7. Customer History

What does Tekmetric Shop Management software replace in an auto repair shop?

Most shops that switch to a management platform are replacing one or more of the following: - Paper repair orders and handwritten estimates - Printed or whiteboard job boards - Phone calls and personal texts for customer communication - Spreadsheets for parts inventory and pricing - Separate software tools for inspections, scheduling, and invoicing that don't talk to each other

What capabilities should a good shop management platform include?

The platform should make it fast to write up a job, build an estimate, and convert it to a repair order without re-entering anything. Look for built-in labor guides and canned jobs... Digital vehicle inspections (DVI)... Parts ordering built into the repair order... Customer communication Two-way texting, digital estimates... Tekmetric's real-time reporting...

Streamline Your Auto Repair Shop Workflow with a Shop Management System

The article discusses how implementing a shop management system can streamline workflow and improve operational efficiency in auto repair shops.

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See how Metro Motor grew their average repair order to $800 across 19 shops with Tekmetric

Under the Lift: Stories from the Automotive Frontier (New Episode)

Thought Leadership

Improve Your Auto Repair Shop's Workflow With a Shop Management System

Author

June 1, 2023

Read time: 1 min

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Simplify Your Shop's Workflow

Once the service advisor has entered the relevant customer notes into your shop management platform, the guest needs to know what’s actually wrong with their vehicle so they can decide what work needs to be done.

At this stage, service advisors can use digital vehicle inspections (DVIs) to give customers a visual of exactly what’s wrong with their car.

DVIs help build trust with customers because they add an additional layer of transparency. Guests can see with their own eyes that the repairs listed are necessary. DVIs also make your shop more efficient because technicians and service advisors will be able to work with the same information and collaborate in one place.

Once the technician has finished their inspection and creates a DVI, the service advisor can put together a repair estimate to send along with or after the DVI. That repair estimate should break down each repair so the guest can see exactly what works need to be done, and the urgency of the work.

Modern shop management tools streamline the creation of DVIs and repair estimates. Technicians and service advisors can collaborate in real-time to create accurate, easy-to-understand inspection reports and estimates, and service advisor can dispatch a technician to run a DVI in real-time.

The technician can then go through a pre-set list of tasks for different types of inspections.

Tighten Up Your Shop’s Parts Ordering Process

Once the guest has approved specific jobs, the service advisor should know exactly which parts to order (if they aren’t already in the shop’s stock or inventory).

Your shop’s service advisors should be able to quickly and easily shop around for parts, place orders, and keep technicians in the loop about when the parts have arrived. As for parts reconciliation, a comprehensive auto repair shop management platform should automatically keep track of purchase orders and play nice with your accounting software.

Shop management software can further simplify parts ordering by integrating with major parts vendors, enabling service advisors to place orders with just a few clicks. If the service advisor calls up the local parts dealer instead, they can place an order and make note of it within individual repair orders.

The service advisor can add additional notes, such as who the point of contact is at the local dealer and what number to call if needed.

With a comprehensive shop management system, service advisors can indicate each stage of the parts ordering process—needed, quoted, ordered, and received. Additionally, the software should automatically keep track of parts ordering details.

Quickly Dispatch Tickets to Technicians

The service advisor has gathered all the customer information, the customer has approved the repair estimate, and the parts are at the shop. Now, it’s time for the fun part—starting the actual repair! But it’s important that technicians are set up for success.

The service advisor needs to get a quick snapshot of what each technician is working on and what’s in their repair pipeline, and then quickly dispatch repair orders to an available tech. The service advisor should be able to do this from behind their desk, rather than having to go find individual technicians and ask them questions about their workload.

Shop management tools can give service advisors a bird’s eye view of each technician’s workload from their workstation. Service advisors should be able to go into the software and see a list of outstanding repair orders.

From there, the service advisor can dispatch a repair order to the appropriate technician. If it’s more efficient, they can dispatch individual line items from a repair order to different technicians in order to distribute work more evenly.

Work Smarter with the Right Tools for the Job

Using a comprehensive shop management software like Tekmetric can help streamline the process of creating DVIs and repair estimates, simplify parts ordering, and dispatch tickets to technicians.

See why thousands of auto repair shops rely on Tekmetric.

👉 Ready to grow your automotive business? [Book a personalized Tekmetric Demo Here]

FAQ

It’s a well-known fact in the auto-repair world that summer is the busiest time of the year. As the weather heats up and families start going on road-trips, more and more drivers bring their vehicles into the shop for maintenance.

Service advisors are an integral part of running your shop.

Not only do they have to greet every customer and learn what they need, but they also need to connect a lot of moving parts, whether that means sending repair orders to guests, making sure they’re getting approved, coordinating with technicians, or literally tracking down parts for repairs. that service advisors keep a cool head.

Making sure every job makes it through the repair process without fault while providing guests with kind and diligent service can be tough, but there are tools and habits that can make the job a breeze.

Here are a few actionable tactics you can start using immediately at your shop so service advisors can stay brisk in spite of the heat.

Thought Leadership

How Auto Service Writers Can Improve Workflow

February 15, 2023

Read time: 1 min

If you've been running your shop on paper repair orders, a whiteboard, or a mix of disconnected tools, you've probably wondered about shop management software. You’ve also likely questioned what it does and whether it's worth the cost and the disruption of switching to a digital system.

This blog post answers both questions directly with a clear explanation of what auto repair shop management software is, how it works in a real shop, and the signs it might be time to look at one.

What Is Auto Repair Shop Management Software?

Auto repair shop management software is a platform that connects the core workflows of your shop — from writing estimates to completing repairs to collecting payment — in one place. Instead of tracking jobs on paper, managing parts in spreadsheets, and texting customers from your personal phone, everything lives in a single system your whole team can access.

At its core, it's a connected digital workflow for every repair, from the moment a car pulls in to the moment it pulls out.

📋 Quick Definition

Shop Management Software (SMS): Also called a shop management system, is a digital platform that handles the operational and customer-facing workflows of an auto repair shop: repair orders, estimates, digital vehicle inspections, parts ordering, customer communication, invoicing, and reporting. Cloud-based platforms like Tekmetric can be accessed from any device without on-site servers.

A Step-by-Step Guide of What It Does

The easiest way to understand shop management software is to follow a repair from start to finish and see what the platform touches at each step.

1. Customer Arrives: Write-up and Scheduling

When a vehicle comes in, the service adviser opens a new repair order (RO) directly in the software. Customer info, vehicle history, and previous service notes are already there. There’s no need to search through masses of paper, and no digging through filing cabinets.

2. Technician Inspection: Digital vehicle inspection (DVI)

The tech completes a DVI on a tablet or mobile device, adding photos and videos of anything that needs attention. The results are automatically attached to the repair order and can be sent directly to the customer by text before the service adviser even picks up the phone.

This is one of the biggest workflow shifts shop owners find most beneficial. Customers can review inspection results, see pictures of the issue, and approve or decline work from their phone with no callbacks.

💬 From a Tekmetric customer

"The text feature is a huge hit — customers can review inspection results, check estimates, and approve repairs with just a click. The system is really streamlined and everything is integrated, making our workflow way smoother than before."

- Verified Tekmetric Customer, G2

3. Estimate Building and Approval

Once the DVI is complete, the service adviser builds an estimate inside the same system. Parts prices, labor rates, and canned jobs are already set up so advisers aren't manually pricing every line. The estimate flows directly into the repair order once the customer approves.

4. Parts Ordering

Parts ordering happens inside the platform, too. Service advisers can submit orders to their suppliers directly from the repair order, track delivery status, and receive parts against open jobs without leaving the system.

5. Work is Performed and Technicians Stay on Track

The tech board gives service advisers and managers a real-time view of every job in the shop: what's waiting, what's in progress, and what's ready. Techs can update job status from their own device, which keeps the whole team on the same page without walking back and forth to the front desk.

6. Invoice and Payment

When the job is complete, the repair order becomes an invoice. Payment can be collected at the counter, sent by text, or processed through a payment link — depending on how the shop is set up.

7. Customer History

Every completed repair, every declined service, every inspection — it's all stored in the customer's profile. Next time they come in, the service adviser already knows what was done, what was deferred, and what's coming up. That's how you build trust and bring customers back.

What Does It Replace?

Most shops that switch to a management platform are replacing one or more of the following:

Paper repair orders and handwritten estimates
Printed or whiteboard job boards
Phone calls and personal texts for customer communication
Spreadsheets for parts inventory and pricing
Separate software tools for inspections, scheduling, and invoicing that don't talk to each other

💬 From a Tekmetric customer

"We were originally running our shop with two systems; one was for digital inspection and the other was our shop management system. ... I was spending $1,000 a month between the software companies and the IT support. And if the internet connection blipped for a split second, my digital inspection went down for about an hour. Now I'm paying a fraction of what I was before. … We saved a bunch of money, and the estimate writing process is much faster because the labor guide is built into the system."

- Stephane Grabina, Excluservice, Tekmetric Customer

Signs Your Shop Needs a Digital Shop Management System

You don't need to be a high-volume shop to benefit from management software. Here are the signals that tell you it's worth a closer look:

You're writing the same information down in multiple places such as a paper RO, whiteboard, or a text to the customer
Technicians are walking to the front desk to ask questions that should already be in the job
You can't tell at a glance how many cars are in progress or where each one stands
Customers call asking for updates that your team has to scramble to find
You're leaving declined work in your head instead of a system and losing follow-up opportunities
Your end-of-day reporting comes from memory or a calculator

None of these are signs of a poorly run shop. They're signs of a shop that has outgrown what paper and disconnected tools can do.

Do You Actually Need It?

If your shop is processing more than a handful of cars a day, the answer is yes.

The goal of shop management software isn't to add another system to manage. It's to replace the friction in your current process — the paper, the callbacks, the manual pricing, the jobs that fall through the cracks — with one workflow your whole team can use.

"It integrates every aspect of running our shop — from scheduling appointments and messaging customers to integrating payments and sending invoices." - Gigi Collier, G2 Review, Tekmetric Customer

📌 Bottom Line

Auto repair shop management software connects your repair orders, inspections, parts, customer communication, and reporting in one place. It replaces the paper and disconnected tools most shops are running on today and gives you the visibility to run your business with more confidence and less noise.

What to Look For in a Shop Management Platform

Not all platforms are built the same. The best ones don't just digitize each task — they connect them, so information moves from one step to the next without anyone rekeying it.

Repair order and estimate workflow The platform should make it fast to write up a job, build an estimate, and convert it to a repair order without re-entering anything. Look for built-in labor guides and canned jobs so your team isn't pricing from scratch every time. On Tekmetric, estimates flow straight into the repair order, and labor and parts matrices keep pricing accurate and margins protected.

Digital vehicle inspections (DVI) DVIs are one of the highest-impact features in any shop management platform. When technicians attach photos and videos and customers approve work from their phones, authorization rates climb and comebacks drop. The lift is measurable: shops on Tekmetric average $612 per repair order, rising to $741 once digital vehicle inspections are in use. Customers approve more work when they can see exactly what their vehicle needs.

Parts ordering and inventory Look for parts ordering built into the repair order, so your team submits orders without leaving the job or logging into a separate portal. Tekmetric connects to more than 70 integrations, including the parts suppliers most shops already use, and inventory tracking helps prevent shortages while protecting your parts margin.

Customer communication Two-way texting, digital estimates, and automated follow-ups should be built in, not bolted on through a third-party tool. Every extra place your team has to go to reach a customer is another place things fall through the cracks. Tekmetric keeps it in one platform: text a customer, send an estimate, and follow up on a declined service from the same screen.

Reporting and visibility A strong platform gives you a live view of what's happening in your shop right now — car count, technician productivity, average repair order — without pulling a report or doing the math. Tekmetric's real-time reporting puts those numbers in front of you as the day unfolds, so you can coach your team and clear bottlenecks while it still matters, instead of finding out next week.

Cloud-based access Cloud-based platforms don't need an on-site server to maintain or replace, they back up your data automatically, and they let you log in from anywhere — the shop, home, or the road. Shop owners on Tekmetric point to exactly this: no server to buy and swap out every few years, and the freedom to work from any terminal at any location. It matters more than most owners realize until the day they need it.

See How Tekmetric Works

Tekmetric is the shop management platform built for independent auto repair shops. Repair orders, digital inspections, parts ordering, payments, and real-time reporting all run in one system, on any device. There are no servers and no syncing between tools that don't talk to each other and one login for the whole team.

It was built by someone who lived through the problem. Founder and CEO Sunil Patel ran his own shop and built Tekmetric to clear the friction he hit every day. More than 15,000 shops now run on it, connected to more than 70 integrations for the parts suppliers, labor guides, and accounting tools they already use.

What Changes When the Workflow Connects

When inspections go digital, customers see exactly what their vehicle needs — photos, videos, and clear findings in a single message. When they understand the work, they approve more of it. The results track it: Tekmetric shops average $612 per repair order. With digital vehicle inspections in use, that average rises to $741. Add MotoVisuals educational videos, and it reaches around $800. It’s the same honest work, but more of it is approved because customers understand what they're paying for.

That's the pattern across the platform. Faster turnaround from check-in to checkout. More cars through the bays. A customer experience that earns repeat visits. The friction falls away, and shops run on results instead of guesswork.

💬 From a Tekmetric customer"The amount of information that is available to the front desk, the service adviser, and the technician at a glance is very impressive, and the functionality of it together is great."

— Moises M., Guest Service Representative, G2 Reviews, Tekmetric Customer

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What Is Auto Repair Shop Management Software, and Do You Actually Need It?

July 21, 2026

Read time: 9 min

With the SiriusXM Platinum Plan, customers receive access to hundreds of SiriusXM channels featuring ad-free music plus sports, talk, entertainment, news, and comedy that they can enjoy both in their vehicle and outside the car with the SiriusXM app.

“We recognize the immense opportunity this collaboration with SiriusXM presents for repair shop owners,” said David Weiner, Chief Revenue Officer for Tekmetric. “At Tekmetric, our goal is to provide shop owners with a wide range of options to enhance their customer experience. Enabling a complimentary SiriusXM subscription on our platform is just one way we empower shop owners to offer added value, sustaining loyalty and satisfaction among their customers.”

In addition to enhancing customer experience, this integration is streamlined for shop owners to easily apply it to their shop. With just two clicks, shop owners can seamlessly activate the integration and begin providing the SiriusXM trial subscription to customers as a thank you after service visits. For instructions to enroll your shop today, please click on this link: https://siriusxmforshops.com/Tekmetric.

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